MINUTES OF AGM HELD ON 05.09.2010

TO ALL MEMBERS OF THE ASSOCIATION
 
MINUTES OF THE ANNUAL GENERAL BODY MEETING HELD ON   05-09-10

General Secretary Salil Chatterjee welcomed all the participating members for attending the meeting. With the permission of the President, Ashok Ganguly the proceedings started as per Agenda circulated through notice on 20-08-10.

Before proceeding with the Agenda the House stood up and paid Homage to the departed soul of Late Bina Bose – Life Member and wife of Late Dr Saroj Kanti Bose – our Founder President and Mother of  our member Shri Rupok Bose. Secretary also informed of the ill health of our another very senior Life Member Shri Shashanko Mukherjee .(Shri Mukherjee’s  body has also since left for heavenly abode on 09-09-10)  The house was also appraised of the health condition of Shri Deepu Das  admitted with BHRMC. Thereafter the Agenda points were taken up.

Agenda No 1

The House unanimously confirmed the Election of the Governing Body - election to which was held on 07-03-10 for the next Three years i.e 2010 – 2013. Secretary then informed the House of the Election of the Key Office Bearers in the EC meeting held on 11.04.10.
 

• President                                  : Shri Ashok Ganguly 
• Vice President                          : Dr. Dilip Kumar Bannerjee  
• General Secretary                     : Shri Salil Chatterjee 
• Joint Secretaries (2)                 : Shri Jai Chatterjee and Shri Shuvomoy Ganguly 
• Treasurer                                 : Shri Prakash Sarkar 
• Sub- Treasurer                          : Shri Moloy Dey

Secretary thereafter informed the House about Co-option of Shri Diptak Sinha to the Executive Committee. The House approved both the proceedings of the EC.

The 2nd Agenda was to pass the  Accounts of the Association for the year 2009-10. Treasurer Shri Prakash Sarkar read out the entire accounts Head Wise. The members sought certain clarifications which was attended to satisfactorily and the points raised were recorded for future compliance. The House thereafter passed the Accounts unanimously.
 
Agenda No. 3

Election of Office Bearers for Pooja 2010. After due proposing  the following Office Bearers were elected and approved by the House.
 

President

Shri M.K Roy  IAS – Addl.Chief Secretary, Govt. of MP

Secretary

Shri Rupam Ganguly

Treasurer

Shri Salil Chatterjee & Shri Prakash Sarkar

Cultural & Decoration

Shri Diptak Sinha

Bhog

Shri Dilip Dasgupta

Anand Mela/Exhibition

Shri Lai Chatterjee, Shubomoy Ganguly & Aveek Biswas

Marketing & Fund raising

Shri Aveek Biswas & Shri Promit Dasgupta

Security

Shri Manojit Bhattacharya

Souvenir

Shri B. K Ganguly, Shri Shantanu Chakraborty, 

Shri Sanad Chatterjee & Shri Sauvik Acharyya.

Secretary further informed the House that this year Bengali Mahila Samiti Members shall be requested to take care of the Pooja formalities to which  the House agreed and asked the Secretary to formally request the Samiti through Smt Ashima Mukherjee Secretary of the Samiti. Smt Indira Bhaduri- President of the Samiti who was present in the meeting gave her formal consent and also gave suggestions for improvement.

While deliberating further on the Pooja preparations it was felt that members should contribute more towards Pooja donation as we take only once a year for all the  celeberations held during the whole year . It was suggested by the House to  approach the honourable members and request them to donate Rs.1000/- or more per family. Members were also requested to volunteer for  ‘CHANDA’ collection and for other Pooja activities and ensure that maximum number of people are approached.

Agenda No. 4

The House was informed of the resolution passed by the EC in their meeting held on 09-05-10  regarding changes proposed in the Constitution with regard to membership fees. Hereafter all members to be enrolled as LIFE MEMBERS only by paying a ONE TIME FEE of Rs. 1500/- . Old Members to pay Rs. 1000/-only as Rs.500/- already paid by them before Elections held on 07-03-10. The House approved the resolution of the EC unanimously.
President Shri Ashok Ganguly requested that this change was made so as to enroll as many members possible and broaden our Membership base which is very low as on date. This will also help to resolve the problem of lapsing of membership i.e hereafter ONCE A MEMBER ALWAYS A MEMBER. By this approach more members can be involved into the Association Activities.

Agenda No. 5 : Any Other Issues 

1. With the permission of the Chair, Secretary gave a detail of the  Activities undertaken and Achievements of the Association since election of the new EC on 07-03-10.
   A Hawan conducted for Peace, Prosperity and all round Development.
2. Association’s Web – Site launched on 17-04-10  under the name KISHOLOY.COM. Also a BLOG has been started. Members were requested to open the same and give their suggestions and inputs so that it can be updated with latest developments.
3. Celeberation of  New year – Poila Baishak on 17-04-10 and Rabindra Jayanti on 15-05-10.
4. Function held on 08-05-10 for Medical Check Up under the guidance of Dr. Nolok Bannerjee and Doctors working with our Netaji Subhash Charitable Clinic for the Women of Old Age Home ‘AASRA’. Smt. Krishna Gaur, Mayor Bhopal was the Chief Guest. Sarees were also distributed on the occasion by the Members of the Bengali Mahila Samiti, Bhopal.
5. Lease Deed of the Association renewed and further extended for 30 years.
6. Income Tax approval of 12 A certificate received. With this all donations received by the Association is exempted from Tax. Also 80G approval likely to be received shortly. With 80G approval all Donors can seek Tax Exemption as per rules while filing their Tax Returns. This shall give a boost to our Fund Collection for all our development work. Donors can be from within the country or abroad. Members were requested to identify such persons who donate liberally for Charity work.
7. It was informed that our Ex-Priest Shri Bachaspati Mishra has since vacated the Priest accomodation and left for his Home Town. The House asked the Secretary to take possession of the house and after proper renovation and white washing the same may be provided to the Two Priests.

OTHER DEVELOPMENT WORKS

Secretary informed the House that due to Lease Deed having expired we were not able to undertake any development or construction work of the Temple or other civil construction. Now that the Lese Deed has been extended Executive Committee had approved and passed a resolution for total reconstruction of the Temple by relocating and rebuilding the Temple. This has been done for proper space utilization and further expanding our Charitable and Cultural Activities. To get the job done  the committee has engaged the services of Shri Ashish Bhattacharya of Designing Cell- Bhopal to prepare a Map and Estimate. After proper Govt. approval the construction work shall be taken on hand. Shri Bhattacharya was called to the dias and requested to explain to the House the entire plan. The House unanimously approved the plan and also gave suggestions for improvement. President requested the members to come forward for fund raising for this Mega Project and requested for involvement of all.

The President thereafter thanked the entire House for their all round support and involvement to the Executive Committee and for their showing interest in all the development activities taken up by the Association. 

The meeting ended with Vote Of Thanks from the Secretary.

General Secretary                                                                                  President